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NIBA Expo

Wednesday, September 22
Palm Springs, CA

Attendees say year after year that the number one benefit of attending the Annual Convention is networking. The 2021 Expo is the premier opportunity to meet with business leaders from all aspects of the belting industry.

All NIBA Manufacturer and Affiliate member companies are welcome to reserve an exhibit space. Qualified Distributor/Fabricator members may participate in the Expo as well upon validation that 65 percent of their total sales are to distribution (not sold to end users, OEMs). Please contact at jfowler@niba.org for more information.

Exhibitor Information

Please note that the usual Expo layout may look different this year as we adapt for your safety. Exhibit space is limited and available exclusively to NIBA members and sold on a first-come, first-served basis according to payment date with priority given to NIBA Annual Convention Diamond, Platinum and Gold level sponsors. Beginning July 15, representative(s) from the NIBA Committee will determine booth locations based on date of payment. Every effort will be made to keep competitors as widely spaced as possible. Booths will continue to be sold on a first-come, first-served basis through Tuesday, August 31 or until booths sell out.

NOTE: The announcement of Expo Booth assignments will be delayed until the end of July due to the recent hotel change.

Not sure who from your company is attending? We suggest you register your booth right away and then come back and register your team when you have a better idea of who will be joining you.

Location
JW Marriott Desert Springs Resort & Spa
74-855 Country Club Drive
Palm Desert, CA 92260
Springs Ballroom Salons F-L

Schedule
Tuesday, September 21, 2021
    Setup: 2:30 – 6:00 pm

Wednesday, September 22, 2021
Setup: 6:30 – 8:30 am
Breakfast: 7:30 am – 9:00 am
Show Time: 8:30 am – 12:30 pm
Teardown: 12:30 pm

Registration & Booth Fee
All participants must be registered for the NIBA Annual Convention. The cost of an exhibit space is $950 USD in addition to the Convention registration fees.  You may register for a double 10’x20’ booth by registering and paying for two booths.

Booth Description (subject to change) Each booth will include:
• 10’ x 10’ exhibit space with pipe and drape
• One 6’ long draped table
• Two chairs
• Wastebasket
• Booth ID sign
Note: The Ambassador Ballroom is carpeted.

Booth Assignments
Booths are assigned on a first-come, first-served basis according to payment date with priority given to NIBA Annual Convention Diamond+, Diamond, Platinum and Gold level sponsors. Representative(s) from the NIBA Program Committee will determine booth locations. Every effort will be made to keep competitors as widely spaced as possible.

Exhibitor Kit
The official Exhibitor Kit and online ordering system will be released in early August. The Exhibitor Kit will contain information regarding booth furniture, internet, electricity, and other services. You can also refer to the Exhibitor Kits for detailed shipping instructions. Note: exhibitors are responsible for all additional charges.

Display Guidelines
Only belting and belting related accessories may be displayed at the Convention Expo. All displays, signs, and product samples must fit within the 10’ x 10’ booth perimeter. Nothing in the booth shall exceed 8’ in height.

Marketing
Registered exhibitors will receive access to a registrant list prior to the Convention for use in direct mail and email marketing purposes.

In-Booth Promotion
Samples, souvenirs and promotional items may be distributed from your booth; however, NIBA policy states that raffles, lotteries, or other high value prize offers are not allowed.

Sponsorship
Enhance your exhibit experience by sponsoring an event at the 2021 Annual Convention. A variety of sponsorship levels are available to NIBA members on a first-come, first-selected basis. To discuss sponsorship and reserve a level and event for your company, please contact Brittany Marsala Olson at bolson@niba.org.

Cancellation
Confirmed Expo booths must be canceled by Monday, August 16, 2021 to receive a refund of the amount paid, less a $300 cancellation charge. No refunds shall be made after August 16. Cancellations must be received by the stated cancellation deadline and will only be accepted in writing to staff@niba.org.

We encourage you to make the most of your Convention experience but restrict large group activities that overlap with Annual Convention programming. Please feel free to entertain your clients or prospective clients outside of the scheduled NIBA educational and social activities.